Cash, read from the ledger
What is banked, what is committed and what is forecast, month by month, from the entries already posted and the invoices already sent. Not a projection someone maintains on Friday.
Accounting · Finance
Every entry came from somewhere. The ledger still knows where.
From the supplier bill to the closed period, in five steps.
The bill is read, not typed
It arrives as an email attachment, a Peppol document or a photo. The supplier, the date, the lines and the VAT are read off it and the account is proposed. You check, you do not type.
From the supplier bill to the closed period, in five steps.
It arrives as an email attachment, a Peppol document or a photo. The supplier, the date, the lines and the VAT are read off it and the account is proposed. You check, you do not type.
Cash, follow-ups, VAT, and the chart of accounts underneath.
Your chart of accounts, your VAT rules and what your accountant sees are yours to set.
Follow-ups that stop when the money lands
A reminder at seven days, another at thirty, and none once the bank line matches the invoice.
Your chart of accounts
The Belgian or the French chart loaded on day one, renamed and extended as your accountant likes it.
Taxes that follow the counterparty
21% at home, reverse charge across the border, 6% where the work allows it: the rule is chosen by the record, not by memory.
Your dimensions, not analytic codes
The project, the site and the cost centre are fields the bill and the invoice already carry, so every entry is analysed by them without a second set of codes typed on each line.
Cash, read from the ledger
What is banked, what is committed and what is forecast, month by month, from the entries already posted and the invoices already sent. Not a projection someone maintains on Friday.
The same ledger, for a contractor on site and a shop online.
What adapts: what a bill is matched against (a purchase order, a site, a payout), the dimensions an entry carries, the VAT rule that fires, what the bank line reconciles to, and who closes the period. Two businesses can run Accounting and disagree on every one of those.
A construction contractor
Bills come from subcontractors and merchants, each one posted to a site. The subcontractor's bill carries the reverse charge, a retention is held back until acceptance, and the site lead approves before it is paid. The site's cost to date is read from the ledger, not from a sheet.
An online shop
Hundreds of small orders and one payout a week. The payout is reconciled to the orders it covers, the platform's fees are posted as a cost, VAT is charged at the customer's country under the one-stop shop, and the accountant closes the month from the same screen.
The bank line finds its match.
A line arrives: €3,806.66 out, a supplier's name and a reference in the description. The match is proposed with its reason, the amount and the reference, and one click confirms it. The line with no obvious match gets the three nearest candidates rather than a blank. The same reading is done on the bill in step 1: supplier, lines, VAT, account, all proposed, none posted until confirmed.
What the ledger reads.
Your chart of accounts, your VAT rules and what your accountant sees are yours to set.
The quote that became the invoice. The invoice posts to revenue with the client, the project and the lines it came from, so margin per project is a view on the ledger, not a spreadsheet beside it.
See Quotes.
The quote that became the invoice. The invoice posts to revenue with the client, the project and the lines it came from, so margin per project is a view on the ledger, not a spreadsheet beside it.The order the bill is matched to. A bill answers a purchase order or it says it does not, and the difference between the two is a number on the bill.
See Purchase.
The order the bill is matched to. A bill answers a purchase order or it says it does not, and the difference between the two is a number on the bill.The receipt that became an expense. A photo on a phone is an expense with its VAT split, approved, posted and reimbursed, and the bank line finds it.
See Expenses.
The receipt that became an expense. A photo on a phone is an expense with its VAT split, approved, posted and reimbursed, and the bank line finds it.The invoice sent and received on Peppol. Outgoing invoices leave through the access point; incoming bills arrive through it, already structured, before step 1 begins.
See Invoicing.
The invoice sent and received on Peppol. Outgoing invoices leave through the access point; incoming bills arrive through it, already structured, before step 1 begins.This is the room.
The bank lines of the week, what each one matched, the one that did not, the balance, and the VAT due at the end of the quarter, on one screen the accountant shares.
The accounting tool you would otherwise buy sees the invoice after the fact.
Bank feed and matching
- A spreadsheet
- No
- An accounting tool
- Yes
- A suite module
- Yes
- Enobase
- Yes, against bills, invoices and payouts
Supplier bills read from email or Peppol
- A spreadsheet
- No
- An accounting tool
- Yes
- A suite module
- Yes
- Enobase
- Yes, and matched to the purchase order
The quote and the project behind the invoice
- A spreadsheet
- No
- An accounting tool
- No
- A suite module
- In their sales module
- Enobase
- Yes, on the same record
Site or project cost
- A spreadsheet
- Typed
- An accounting tool
- Analytic codes
- A suite module
- Analytic codes
- Enobase
- Yes, from the record's own fields
VAT return filled from the ledger
- A spreadsheet
- Typed
- An accounting tool
- Yes
- A suite module
- Yes
- Enobase
- Yes, reverse charge and one-stop shop included
Your accountant inside
- A spreadsheet
- An export
- An accounting tool
- Yes
- A suite module
- Yes
- Enobase
- Yes, with the role you set
Time to live
- A spreadsheet
- A day
- An accounting tool
- A week
- A suite module
- Months
- Enobase
- One week
| What you need | A spreadsheet | An accounting tool | A suite module | Enobase |
|---|---|---|---|---|
| Bank feed and matching | No | Yes | Yes | Yes, against bills, invoices and payouts |
| Supplier bills read from email or Peppol | No | Yes | Yes | Yes, and matched to the purchase order |
| The quote and the project behind the invoice | No | No | In their sales module | Yes, on the same record |
| Site or project cost | Typed | Analytic codes | Analytic codes | Yes, from the record's own fields |
| VAT return filled from the ledger | Typed | Yes | Yes | Yes, reverse charge and one-stop shop included |
| Your accountant inside | An export | Yes | Yes | Yes, with the role you set |
| Time to live | A day | A week | Months | One week |
Questions about Accounting
Yes. On its own it is a bank feed, bills read from email and Peppol, a VAT return and a seat for your accountant. Turn Purchase on and the bills match orders; turn Quotes on and the invoice arrives with its client and its project already on it.