The cost per vehicle, per month
One bar per vehicle, split by what made it: lease, insurance, fuel, service, tolls and parts, fines. The van that costs most is the one that drove most, and the chart says so in kilometres too.
Fleet · Human Resources
Every vehicle with its driver, its contract and what it costs.
The fleet the way you look at it.
Vehicles
Every vehicle as a row: driver, contract end, next service, next inspection, this month's cost, status. Sort by what ends first.
The fleet the way you look at it.
Every vehicle as a row: driver, contract end, next service, next inspection, this month's cost, status. Sort by what ends first.
The things a fleet needs, on the vehicle they belong to.
And it takes the shape of your fleet: fifteen vans with a stock of parts each, or six company cars with a line on the payslip.
Contracts with an end date
The lease, the insurance, the fuel card, the maintenance contract: each with its monthly cost, its end date, its kilometre cap and the alert before it ends.
Services and inspections, by date or by kilometre
The service at 92,000 km and the inspection every year are planned from the odometer and the calendar, and the van is blocked in Planning for the morning it is in the workshop.
Fuel, by the litre
Every fill-up is a line with litres, price and odometer, from the card feed or the receipt, and the consumption per 100 km reads from it. A fill-up that finds no vehicle is listed by name until it does.
Damage and claims
A dent reported from the phone with two photos becomes a claim on the insurance contract and a repair booked in the workshop, and the vehicle's status follows.
Pool vehicles, booked by the day
A van without a fixed driver is booked by the person and the day, so on any date the vehicle knows who had it.
Reminders before the date
The inspection in thirty days, the lease ending, the return checklist not started, the fill-up without a vehicle: one message each, to the person who can act on it.
This is the room.
One vehicle, opened: its driver, its contract, its insurance, its inspections, its fuel, its costs and its fines, with the interventions and the expenses booked against it reading in from the apps beside it.
Your fleet, shaped for you. And for someone nothing like you.
What adapts: what a vehicle is to the business (a tool that goes to the job, or a benefit that goes home), which fields it carries, who its driver is and from which record, what its cost lands on, and what happens when it is returned. Two businesses can run Fleet and disagree on every one of those.
An HVAC installer with fifteen vans
A vehicle is a working tool. It carries the technician from the employee file, the stock of parts on board, the interventions it is planned on, the fuel card, and the fine matched to whoever drove it that day. Its service is a maintenance job booked between two interventions, and its cost lands on the interventions it drove to.
A consultancy with company cars
A vehicle is part of a contract. It carries the car policy grade, the benefit on the payslip, the employee's own contribution, the order and delivery dates, and the return checklist that runs when someone leaves. No interventions, no stock: its cost lands on the employee's cost, and its lease end is read against the contract.
The fine, matched to the driver of that day.
The notice arrives with a plate, a date and a time. The planning says who had the van: Karim, on the road between the morning at Atelier Nord and the afternoon at Maison Berger, at 10:12. The fine lands on the vehicle, on Karim and on the day's intervention, and one of two things happens: it is charged to him, as a line on his file settled the way your policy says, or it is contested, with the reason and the documents on the fine. A pool van is no different, because the booking says who had the keys.
What the vehicle is to the rest of the business.
A vehicle is created when the lease is signed, or imported from the sheet you keep today. From then on it collects: the driver Employees assigns to it, the fuel and tolls Expenses books against it, the service Maintenance plans on it, the interventions Field Service sends it on. And it produces the one number nobody had: what this vehicle costs, per month, per kilometre, per driver, read from records that already existed for another reason.
Driver assigned
The employee file, with the contract clause, the licence and the return on exit. See Employees.
Driver assignedFuel paid
An expense line on the vehicle, in the books with its VAT, and on the intervention when there is one. See Expenses.
Fuel paidService due
A maintenance job with its parts and its hours, and the van blocked in Planning for that morning. See Maintenance.
Service dueIntervention planned
The van on it, so the kilometres, the fuel and the fine of that day have a job to land on. See Field Service.
Intervention plannedWhat it costs, per vehicle, per month.
The lease from the contract, the fuel from the card, the service from the job, the fine from the notice: each one was recorded for its own reason, and the cost per vehicle is what they add up to, without a spreadsheet.
Fuel
Litres and euros per month, per vehicle and per 100 km, against the same month last year.
Lease
The monthly total of every contract, the ones ending this year, and the kilometre caps that will be passed.
Service
The year's service and repair cost against what the contracts provide for, per vehicle and for the fleet.
Fines
How many, for how much, charged or contested, and which vehicles collect them.
Per driver
The same costs read by the person rather than the vehicle, for the review and for the car policy.
The cost per vehicle, per month
One bar per vehicle, split by what made it: lease, insurance, fuel, service, tolls and parts, fines. The van that costs most is the one that drove most, and the chart says so in kilometres too.
The fleet tool you would otherwise buy holds the vehicle, and nothing around it.
It knows where the van is, what it burned and when its service is due. It has never met the driver's contract, the expense line or the intervention.
The vehicle with its contract, insurance and inspections
- A spreadsheet
- Columns
- A fleet tool
- Yes
- A suite module
- Yes
- Enobase
- Yes, one record
The driver is the employee file
- A spreadsheet
- A name
- A fleet tool
- A contact
- A suite module
- Sometimes
- Enobase
- Yes, with the contract and the payslip
Fuel and tolls are expense lines in the books
- A spreadsheet
- Copied
- A fleet tool
- A report
- A suite module
- Yes, in their accounting
- Enobase
- Yes, on the vehicle and in the books
The service is a maintenance job with parts and hours
- A spreadsheet
- No
- A fleet tool
- A reminder
- A suite module
- Yes
- Enobase
- Yes, and the van is blocked in Planning
The van on the intervention it drove to
- A spreadsheet
- No
- A fleet tool
- No
- A suite module
- Rarely
- Enobase
- Yes, from the planning
The fine matched to the driver of that day
- A spreadsheet
- By hand
- A fleet tool
- Sometimes
- A suite module
- No
- Enobase
- Yes, charged or contested
The cost per vehicle, per driver, per kilometre
- A spreadsheet
- A formula
- A fleet tool
- Yes, from their data
- A suite module
- Yes, from theirs
- Enobase
- Yes, from everyone's
Time to live
- A spreadsheet
- A day
- A fleet tool
- A week
- A suite module
- Months
- Enobase
- One to two weeks
| What you need | A spreadsheet | A fleet tool | A suite module | Enobase |
|---|---|---|---|---|
| The vehicle with its contract, insurance and inspections | Columns | Yes | Yes | Yes, one record |
| The driver is the employee file | A name | A contact | Sometimes | Yes, with the contract and the payslip |
| Fuel and tolls are expense lines in the books | Copied | A report | Yes, in their accounting | Yes, on the vehicle and in the books |
| The service is a maintenance job with parts and hours | No | A reminder | Yes | Yes, and the van is blocked in Planning |
| The van on the intervention it drove to | No | No | Rarely | Yes, from the planning |
| The fine matched to the driver of that day | By hand | Sometimes | No | Yes, charged or contested |
| The cost per vehicle, per driver, per kilometre | A formula | Yes, from their data | Yes, from theirs | Yes, from everyone's |
| Time to live | A day | A week | Months | One to two weeks |
Questions about Fleet
Yes. On its own it is the vehicle, its contracts, its inspections, its fuel and its costs. Turn Employees on and the driver is the employee file; turn Expenses on and fuel and tolls are expense lines in the books, not figures typed twice.