Billable, non-billable, and the gap
Every hour is billable or it is not, and the week shows both, so the gap between logged and billed is a number, not a feeling.
Timesheets · Services
Track the hour where the work is. Bill it where the money is.
From the timer to the invoice, in four steps.
The timer runs on the task
Start it from the task, the ticket or the intervention. It knows the project, the client and the rate, so there is nothing to fill in when it stops.
From the timer to the invoice, in four steps.
Start it from the task, the ticket or the intervention. It knows the project, the client and the rate, so there is nothing to fill in when it stops.
The week, the timer, the approval, and what they add up to.
What an hour is logged against, how it rounds and who approves it are yours to set.
Timer from anywhere
From the task, the ticket, the intervention, or the keyboard.
Reminders that are not nagging
Thursday afternoon, the people whose week is under 30 hours get one message, once.
Utilisation, by person and by project
The number the planner and the finance lead both want, read from the same hours.
Rates from the quote
Senior, technician, support: the rate on the line is the rate the quote set, per project.
Billable, non-billable, and the gap
Every hour is billable or it is not, and the week shows both, so the gap between logged and billed is a number, not a feeling.
The same timesheet, for a business that bills hours and one that costs them.
What adapts: what an hour is logged against (a task, a work order, a ticket), what makes it billable, how it rounds, who approves it, and where it lands. Two businesses can run Timesheets and disagree on every one of those.
An agency billing by the hour
Hours are logged on a client's task, billable by default, rounded to the quarter, approved by the account lead, and they become invoice lines at the client's rate. The month's overrun against the retainer is the number the account lead watches.
A manufacturer costing work orders
Hours are logged on a work order, never billed, attributed to a cost centre, with overtime flagged by a rule, approved by the shop supervisor, and they land on the order's cost and the week's payroll export.
The day's hours, suggested.
The calendar says a client call at 10:00, the task board says two tasks moved to Review, the ticket says it was answered at 15:40. The timesheet for the day is drafted from all of that, and Mathilde confirms it, or fixes one line, instead of reconstructing Tuesday on Friday.
What the hours feed.
What an hour is logged against, how it rounds and who approves it are yours to set.
The project's cost. Every approved hour, at its rate, is on the project's cost the moment it is approved, so the margin is read, not estimated.
See Project.
The project's cost. Every approved hour, at its rate, is on the project's cost the moment it is approved, so the margin is read, not estimated.The invoice. Billable hours are lines on the next invoice, grouped the way the client wants to read them: by person, by task or as one line.
See e-invoicing.
The invoice. Billable hours are lines on the next invoice, grouped the way the client wants to read them: by person, by task or as one line.The rest of the week. Leave, sick days and public holidays come from Time Off, so a 30-hour week with a day off is complete, not short.
See Time Off.
The rest of the week. Leave, sick days and public holidays come from Time Off, so a 30-hour week with a day off is complete, not short.This is the room.
The team's week: who is over, who is under, what is submitted, what is approved, and how many hours are billable but not yet billed.
On the phone, from the task.
Start the timer from the task on the way to the site, stop it when the van door closes, add the travel as a line. It is the same task, the same project and the same rate as on the desk, so nothing waits for the office.
The time tracker you would otherwise buy stops at the export.
A timer on the task
- A spreadsheet
- No
- A time tracker
- Yes
- A suite module
- Yes
- Enobase
- Yes, from the task, the ticket or the visit
Rates per project from the quote
- A spreadsheet
- Typed in
- A time tracker
- Typed in
- A suite module
- Yes
- Enobase
- Yes, they came with the quote
Approval by the project lead
- A spreadsheet
- By email
- A time tracker
- Sometimes
- A suite module
- Yes
- Enobase
- Yes, with the over-plan lines flagged
Hours become invoice lines
- A spreadsheet
- Copied
- A time tracker
- Exported
- A suite module
- Yes, in their invoicing
- Enobase
- Yes, on the project's invoice
Leave and holidays counted
- A spreadsheet
- No
- A time tracker
- Rarely
- A suite module
- Yes
- Enobase
- Yes, from Time Off
The day suggested from the calendar
- A spreadsheet
- No
- A time tracker
- No
- A suite module
- No
- Enobase
- Yes
Time to live
- A spreadsheet
- A day
- A time tracker
- A day
- A suite module
- Months
- Enobase
- One week
| What you need | A spreadsheet | A time tracker | A suite module | Enobase |
|---|---|---|---|---|
| A timer on the task | No | Yes | Yes | Yes, from the task, the ticket or the visit |
| Rates per project from the quote | Typed in | Typed in | Yes | Yes, they came with the quote |
| Approval by the project lead | By email | Sometimes | Yes | Yes, with the over-plan lines flagged |
| Hours become invoice lines | Copied | Exported | Yes, in their invoicing | Yes, on the project's invoice |
| Leave and holidays counted | No | Rarely | Yes | Yes, from Time Off |
| The day suggested from the calendar | No | No | No | Yes |
| Time to live | A day | A day | Months | One week |
Questions about Timesheets
Yes. On its own it is a timer, a week and an approval. Turn Project on and the hours land on a cost; turn Invoicing on and they land on a line.