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Payables

Review supplier obligations against purchasing evidence and prepare the outgoing payment process.

Supplier Bills

Collect supplier invoices with amounts, due dates and supporting evidence.

Discuss your process

Order & Receipt Matching

Compare billed quantities and prices with the purchase order and receipt.

Discuss your process

The document stays behind the bill

FAC-F-2026-0142 keeps the supplier document it came from, so the order and the receipt are checked against the source rather than against a retyped figure.

What arrives, week by week

Supplier documents received beside the ones you issue. The volume is read from the records, not counted by hand.

The bills arrive already read

A supplier bill lands as a structured document or a PDF, and its lines, dates and amounts are read off it before anyone opens it.

Two billed units need receipt evidence.

This separate illustrative bill compares 12 ordered and billed units with 10 received. The €90 difference needs review.

The exceptions that stop a payment

A bill with no order, a rejected document, invoices past term: each one is a row with the decision it is waiting for, not an email.

Outgoing Payments

What is owed to each supplier on one scale, before a payment run is prepared.

Discuss your process

Different work. The same connected foundation.

Two illustrative configurations to review with your team.

Discuss your process

A workshop checks a parts invoice

FAC-F-2026-0142: 12 bearings at €45.00, total €540.00 before tax. Compare the invoice with the order and signed receipt.

An agency reviews a subcontractor bill

FAC-F-2026-0143: €1,200.00 before tax for an approved design milestone. The project lead confirms acceptance before payment preparation.

Questions about Payables

Review supplier obligations against purchasing evidence and prepare the outgoing payment process.

AccountingKeep financial entries traceable to their source and prepare a controlled accounting close.ExploreInvoicesExplain what is owed, connect it to the commercial agreement and follow the outstanding balance.ExploreExpensesCollect expense evidence, apply the relevant policy and prepare approved reimbursements.Explore

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marketing/widget-contract-library
widget: marketing/widget-contract-library family: widget kind: record frame: sticker subject: Supplier Bills move: Highlight the decision and its supporting source record neighbour: marketing/widget-contract-library content: Collect supplier invoices with amounts, due dates and supporting evidence.; illustrative scope, not verified production behavior props: Named record, owner, source reference and review outcome not: An assertion of automated behavior or product availability static: yes
Open asset editor
marketing/widget-contract-library
widget: marketing/widget-contract-library family: widget kind: record frame: sticker subject: Order & Receipt Matching move: Highlight the decision and its supporting source record neighbour: marketing/widget-contract-library content: Compare billed quantities and prices with the purchase order and receipt.; illustrative scope, not verified production behavior props: Named record, owner, source reference and review outcome not: An assertion of automated behavior or product availability static: yes
Open asset editor
Issued
697
Received
1,025
Supplier invoices
Berkeley Provisions
INV-2026-1184
Read
Marketgate Produce
INV-2026-0882
Read
Cellar & Vine
INV-2026-0093
In review
Ashford Creamery
INV-2026-0421
Read
Harbour Fish Co.
INV-2026-0771
Read
3 invoices have been read
marketing/widget-purchase-match
widget: marketing/widget-purchase-match family: widget kind: record subject: Two billed units need receipt evidence. note: Subject: Two billed units need receipt evidence.. Use marketing/widget-purchase-match with the current authored EN/FR props in packages/apps/src/apps/payables/page.json at submodule-order-receipt-matching.cards.3.visual. One purchase checked across its order, goods receipt and supplier invoice, isolating the mismatch that blocks approval. content: {"title": "Receipt comparison", "item": "Illustrative scenario · Bearings", "ordered": {"label": "Ordered", "reference": "PO-D01", "quantity": 12}, "received": [{"label": "Received", "reference": "GR-D01", "quantity": 10}], "invoiced": {"label": "Billed", "reference": "BILL-D01", "quantity": 12}, "comparisonLabel": "Illustrative quantities on the order, receipt and bill", "discrepancyLabel": "Quantity difference", "amountLabel": "Amount to review", "note": "12 × €45 = €540 before tax. Two billed units lack receipt evidence in this example. No payment decision is asserted.", "referenceLabel": "Illustrative bill", "receivedLabel": "Received", "unitPrice": 45, "currency": "EUR", "numberLocale": "en-IE", "unitLabel": "units", "discrepancyStatusLabel": "Review", "matchedStatusLabel": "Quantities match"}
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Decisions
All
Outbound
Inbound

Invoice rejected by the recipient

INV-2026-0142 - the customer's VAT number does not match the one on file

Supplier invoice with no order

Ashford Creamery - €1,284 with no purchase order to attach it to

Three invoices past term

INV-2026-0098, 0111 and 0120 - €7,940 outstanding, 12 days over

marketing/screen-record-amounts
widget: marketing/screen-record-amounts family: screen kind: screen subject: Outgoing Payments note: Subject: Outgoing Payments. Use marketing/screen-record-amounts with the current authored EN/FR props in packages/apps/src/apps/payables/page.json at submodule-outgoing-payments.visual. One additive measure compared across named source records. content: {"workspace": "Illustrative company", "page": "Payments", "navigation": [{"label": "Supplier bills", "emoji": "🧾"}, {"label": "Purchases", "emoji": "🛒"}, {"label": "Payments", "emoji": "💳"}], "title": "Owed by supplier", "reference": "September 2026 · five recorded bills", "scope": "Bills recorded, before tax", "measure": "Owed in euro", "totalLabel": "Total owed in euro", "records": [{"reference": "FAC-F-2026-0142", "label": "Roulements Verhaeven", "amount": 540.0}, {"reference": "FAC-F-2026-0143", "label": "Studio Lambert", "amount": 1200.0}, {"reference": "FAC-F-2026-0144", "label": "Métaux Dewit", "amount": 3180.0}, {"reference": "FAC-F-2026-0145", "label": "Papeterie Claes", "amount": 215}, {"reference": "FAC-F-2026-0146", "label": "Transports Peeters", "amount": 820.0}], "note": "Illustrative amounts. Acceptance and payment authorisation are separate steps.", "numberLocale": "en-IE"}
Open asset editor
marketing/widget-contract-library
widget: marketing/widget-contract-library family: widget kind: record frame: sticker subject: A workshop checks a parts invoice move: Highlight the decision and its supporting source record neighbour: marketing/widget-contract-library content: FAC-F-2026-0142: 12 bearings at €45.00, total €540.00 before tax. Compare the invoice with the order and signed receipt.; illustrative scope, not verified production behavior props: Named record, owner, source reference and review outcome not: An assertion of automated behavior or product availability static: yes
Open asset editor
marketing/widget-contract-library
widget: marketing/widget-contract-library family: widget kind: record frame: sticker subject: An agency reviews a subcontractor bill move: Highlight the decision and its supporting source record neighbour: marketing/widget-contract-library content: FAC-F-2026-0143: €1,200.00 before tax for an approved design milestone. The project lead confirms acceptance before payment preparation.; illustrative scope, not verified production behavior props: Named record, owner, source reference and review outcome not: An assertion of automated behavior or product availability static: yes
Open asset editor

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