The unit on the rental is the stock line
LW-07 was bought, received and counted in Inventory. The rental holds that line for four days, the return puts it back, and a unit in repair is a unit the calendar cannot offer.
Rental · Sales
One rental, one record: reserved, signed, out, back, invoiced.
From the request to the invoice, in four steps.
The request is on the calendar
A client asks for three units over a weekend. The desk picks the dates, the calendar says which units are free once the turnaround time is counted, and the rental is reserved with the units held on it.
From the request to the invoice, in four steps.
A client asks for three units over a weekend. The desk picks the dates, the calendar says which units are free once the turnaround time is counted, and the rental is reserved with the units held on it.
The price, the turnaround, the deposit, the late fee, the unit.
What you rent by the hour or by the month, what you hold as a deposit and what a late return costs are yours to set.
Prices by the hour, the day, the week or the month
Each item carries its own price list by duration, and the rental picks the rate that fits the dates. A minimum duration is a line on the same list.
Turnaround time between two rentals
A half day to clean and check before the unit is free again. The calendar counts it, so the next reservation cannot start before it.
The deposit, held and released
Fixed, a share of the rental or per unit, received before pickup, and released on return for what came back whole.
Late returns cost what you decided
A return date passed is a reminder to the client, then a fee line at the rate you set, without anyone watching the clock.
Serialised units and counted stock
The LED wall has a serial number and a history; the mic sets are a count. Both are rented, both are checked, only one is asked where it has been.
The same rental, for an event hire and for a campsite.
What adapts: what a unit is (a serialised item, a counted stock, a cabin with nights), how it is priced, what the client signs, what is held as a deposit, and what happens at return. An event equipment hire and a campsite run Rental and disagree on every one of those.
An event equipment hire
The unit is an LED wall with a serial number, priced by the day with a weekly rate, reserved weeks ahead with a turnaround day either side. The client signs the rental agreement by email before pickup, the deposit is a bank transfer, and the return is a scan with a photo per unit, a damage line and a repair job when a panel comes back cracked.
A campsite renting bikes and cabins
The unit is an e-bike priced by the hour or the day, or a cabin priced by the night with a season. Nothing is signed: the booking confirmation is the document, the deposit is a hold on the guest's card, and the return is the bike scanned back at the shed with an odometer photo, or the cabin's cleaning check before the next arrival.
The contract is the rental, printed.
The rental agreement is a template: your clauses, your insurance terms, your logo, and variables for the units, the dates, the rates and the deposit. A rental generates its contract from those, the signature block is bound to the client's contact, and the signed PDF and its proof file come back to the rental, not to a folder. Change a clause on the template and the next contract carries it.
Signed from the email, on any phone. The contact opens the invitation, reads the agreement, signs with a finger. The rental turns to Signed the moment the stroke lands.
See Sign.
Signed from the email, on any phone. The contact opens the invitation, reads the agreement, signs with a finger. The rental turns to Signed the moment the stroke lands.The return, on a phone, at the door.
Karim scans the LED wall back in on Monday morning. The phone shows the rental it belongs to, asks for its condition, takes the photo of the cracked panel, puts €320.00 against the deposit and opens the repair job. The desk sees the rental turn to Returned, the deposit split, and the invoice drafted, before the van is unloaded.
This is the calendar.
Every unit over the fortnight: what is out and to whom, what is due back today, what is in repair, and the turnaround between two rentals. A request is placed on it by dragging the dates onto a free unit.
The rented item is stock, and that changes everything after it.
What you rent by the hour or by the month, what you hold as a deposit and what a late return costs are yours to set.
The invoice is in your ledger
The invoice is in your ledgerDrafted from the return, the damage on its own line, sent on the network from Invoicing, followed up from there.
The contract signed before the pickup
The contract signed before the pickupGenerated from the rental, signed from the email, the proof file on the rental and the pickup unlocked.
The booking made online lands here
The booking made online lands hereThe client picks the unit and the dates on your site; the reservation is on this calendar with the turnaround counted, and the contract goes out.
The damage is a repair job
The damage is a repair jobThe cracked panel opens a maintenance job on LW-07 with the cost on it, and the unit is blocked on the calendar until it closes.
The unit on the rental is the stock line
LW-07 was bought, received and counted in Inventory. The rental holds that line for four days, the return puts it back, and a unit in repair is a unit the calendar cannot offer.
The rental tool you would otherwise buy hands the invoice to another ledger.
Availability that stops a double booking
- A spreadsheet
- No
- A rental tool
- Yes
- A suite module
- Yes
- Enobase
- Yes, with the turnaround counted
Prices by the hour, day, week or month
- A spreadsheet
- Typed in
- A rental tool
- Yes
- A suite module
- Yes
- Enobase
- Yes, on the item
The contract signed before pickup
- A spreadsheet
- A PDF and an email
- A rental tool
- Yes, from a paid tier or a connector
- A suite module
- Sometimes
- Enobase
- Yes, generated from the rental
The deposit held and released
- A spreadsheet
- By hand
- A rental tool
- Yes
- A suite module
- Sometimes
- Enobase
- Yes, a rule on the return
The damaged unit becomes a repair job
- A spreadsheet
- No
- A rental tool
- A note on the order
- A suite module
- Sometimes, in their maintenance
- Enobase
- Yes, with the cost and the unit blocked
The invoice in your own ledger
- A spreadsheet
- Copied
- A rental tool
- Exported to another ledger
- A suite module
- Yes, in their invoicing
- Enobase
- Yes, and e-invoiced from there
The client's other business on the same file
- A spreadsheet
- No
- A rental tool
- No
- A suite module
- Yes
- Enobase
- Yes, one client record
Time to live
- A spreadsheet
- A day
- A rental tool
- A week
- A suite module
- Months
- Enobase
- One week
| What you need | A spreadsheet | A rental tool | A suite module | Enobase |
|---|---|---|---|---|
| Availability that stops a double booking | No | Yes | Yes | Yes, with the turnaround counted |
| Prices by the hour, day, week or month | Typed in | Yes | Yes | Yes, on the item |
| The contract signed before pickup | A PDF and an email | Yes, from a paid tier or a connector | Sometimes | Yes, generated from the rental |
| The deposit held and released | By hand | Yes | Sometimes | Yes, a rule on the return |
| The damaged unit becomes a repair job | No | A note on the order | Sometimes, in their maintenance | Yes, with the cost and the unit blocked |
| The invoice in your own ledger | Copied | Exported to another ledger | Yes, in their invoicing | Yes, and e-invoiced from there |
| The client's other business on the same file | No | No | Yes | Yes, one client record |
| Time to live | A day | A week | Months | One week |
Questions about Rental
Yes. On its own it is a catalogue of units, a calendar, a contract and a return check. Turn Inventory on and the units are the stock lines the warehouse already counts; turn Invoicing on and the return drafts the invoice.