And from the software built for agencies?

Compare retainers, time tracking and invoicing on a real client file. Use the demo to check your specific needs.

We mix retainers, projects and day rates. Does that fit?

Yes. Retainers track included hours, projects their fixed fee and day-rate work its agreed rate. Time stays attached to the client.

Can I set it up myself?

You can adapt fields and views. We prepare the import of clients, rates and current projects together.

The assistant prepares proposals and flags points to check from your records. You review before sending.

What about e-invoicing in Belgium and France?

We check formats, accounting exchanges and your country’s requirements with you before rollout.

How long until we are up and running?

Timing depends on the data to import and the first area you choose. We agree it with you.

Your agency, one client file

Retainers, hours and fees in one place.

See the program

Six tools, and the month retyped between them.

Quotes, hours and retainer balances sit in separate tools. Month-end starts with copying them back together.

Hours copied from the tracker on Friday
The brief buried in a thread
The proposal rebuilt from last year's file
Scope changes agreed in a chat

The retainer balance in a spreadsheet
The plan that stopped matching the plan
Timesheets filled from memory on the 30th
The invoice retyped in the accounting tool

Margin per client worked out in January
Who is free next week is a question
Freelancer invoices matched by hand
The over-served retainer nobody noticed

The same month at the agency, read twice.

Drag across the month. Every card stays where it is: only what it says about your agency changes.

Today

Proposal pending

Rebuilt from last year's file, sent two days late

Hours missing

Chased on the 30th, filled from memory

Retainer over-served

Twelve hours past the retainer, found at month end

Margin guessed

Known when the accountant closes the year

Brief in a thread

The real scope is somewhere in the inbox

Capacity unclear

Who is free next week is a question at standup

Invoice retyped

Copied from the proposal into the accounting tool

Month rebuilt

Three exports and a Sunday to know how it went

Today

Proposal sent

Built from your rate card, margin shown before sending

Hours approved

Logged on the project, approved every Friday

Retainer on track

Hours used against hours included, live, per client

Margin known

Forecast on the proposal, actual while the project runs

Brief on the project

The email became the project, the scope is on it

Capacity planned

Hours booked per person against the weeks ahead

Invoice issued

Drafted from approved hours and the retainer statement

Month read live

Fees, hours and margin per client, as you go

The agency’s work, together

Weekly hour approval

Track time by client and project, ready for a weekly review.

The agency’s work, together

Track time by client and project, ready for a weekly review.

The tools your agency needs

Clients, retainers, hours and invoices on the same records.

See it on your own clients

Timesheet approvals

Week 37 · Review

Hours awaiting approval

74.5 h

Camille Vandenberghe
32.5 h
Maison Delcourt · 8–14 Sep
Yassine Benali
18 h
Maison Lefèvre · 8–14 Sep
Lou Peeters
24 h
Brasserie Dupont · 8–14 Sep

Retainer balances

Read included, used and carried hours by client and month.

Project purchases

Compare freelancer and printer invoices against the original order.

Purchase match

Motion design, Maison Delcourt

Held

OrderedBC-2026-0118	DeliveredPRJ-0142	InvoicedFAC-2026-0091
4 days	4 days	5 days

Over the order: 1 day
Amount disputed: 780.00

Payment held until the extra day is approved or dropped.

Freelancer invoiceFAC-2026-0091

Month-end review

Approved hours and retainer balances feed invoices ready to review.

An assistant that speaks agency

It prepares proposals and flags what needs a look. You keep the decision.

See it on your own briefs

Spring campaign

DEV-2026-0147

ClientMaison Lefèvre

Launch15 March 2026

Channels3

Budget18,000.00 € excl. media

Strategy

2 × 950.00 €

1,900.00

Social content

1 × 7,200.00 €

7,200.00

Launch video

1 × 6,400.00 €

6,400.00

Press kit

1 × 2,100.00 €

2,100.00

Total17,600.00 €

Forecast margin41 %

Valid 30 days

The proposal prepared

Turn the client brief into a priced proposal ready to review.

Retainer nearly used

@Maison Lefèvre has used 38 of 40 hours with nine days left

Tell the client now, or move the press kit to a separate proposal.

Hours unapproved

Week 37 has 14 hours waiting on two clients

Approve them before the 30th or they miss this month's invoices.

Over the estimate

@Dupont rebrand is at 92 hours against 80 quoted

Two rounds of revisions were never quoted. Send a change order or absorb them knowingly.

Invoice overdue

@Brasserie Dupont has a fee invoice 18 days overdue

A short reminder with the payment link usually settles it. Want me to send it?

What needs attention

Retainers nearing their limit, pending hours and projects beyond the estimate.

What you have tried, and where each one stops.

Compare your agency’s needs, from time tracking to billing.

Retainer hours against hours included, per client
Spreadsheets and a task board
Not covered
An agency ERP
CoveredOn the higher tiers
A generic ERP
After a project
Enobase
CoveredOn the retainer record
Timesheets approved weekly by the partner
Spreadsheets and a task board
A column someone chases
An agency ERP
Covered
A generic ERP
A module
Enobase
Covered
Margin per client before the close
Spreadsheets and a task board
Not covered
An agency ERP
Covered
A generic ERP
After the close
Enobase
CoveredLive
A proposal from the brief and the rate card
Spreadsheets and a task board
Copied from last year
An agency ERP
Templates
A generic ERP
Templates
Enobase
CoveredDrafted by the assistant
Your own fields and rules, without a developer
Spreadsheets and a task board
Anything, by hand
An agency ERP
Within its boxes
A generic ERP
With an integrator
Enobase
Covered

What you need it to do	Spreadsheets and a task board	An agency ERP	A generic ERP	Enobase
Retainer hours against hours included, per client	Not covered	CoveredOn the higher tiers	After a project	CoveredOn the retainer record
Timesheets approved weekly by the partner	A column someone chases	Covered	A module	Covered
Margin per client before the close	Not covered	Covered	After the close	CoveredLive
A proposal from the brief and the rate card	Copied from last year	Templates	Templates	CoveredDrafted by the assistant
Your own fields and rules, without a developer	Anything, by hand	Within its boxes	With an integrator	Covered

Switching tools has burned you before?Start without stopping the agency.

Plan the rollout around current client work.

Your current work

We prepare the import of clients, rates and open projects.

One area at a time

Begin with time or proposals, then extend as your needs grow.

An agreed schedule

Plan around client presentations and month-end reviews.

Your questions

Haven't found what you're looking for? Contact us

Enobase connects retainers, projects and hours to the client file. Adapt fields and views to your agency.

See Enobase on your own clients.

Bring a client file and your rate card.

Book 30 minutes on your clients

What you need it to do

Spreadsheets and a task board

An agency ERP

A generic ERP

Enobase

Retainer hours against hours included, per client

On the higher tiers

After a project

On the retainer record

Timesheets approved weekly by the partner

A column someone chases

A module

Margin per client before the close

After the close

Live

A proposal from the brief and the rate card

Copied from last year

Templates

Drafted by the assistant

Your own fields and rules, without a developer

Anything, by hand

Within its boxes

With an integrator

Your agency, one client file

Six tools, and the month retyped between them.

The same month at the agency, read twice.